Cookies Policy

Effective Date: 01 October 2024

WorkPermitCloud Limited ("WPC")

Registered Office: The Gherkin, Level 28, 30 St. Mary Axe, London, England, EC3A 8BF. Company Registration No: 12909694

1. Introduction

This Cookies Policy explains how cookies and similar tracking technologies are used onhttps://www.righttoworkcheck.co.uk("Website") and the mobile applications WpcRtwEmployer and WpcRtwCandidate ("Apps"). By using our Website or Apps, you consent to the use of cookies in accordance with this policy.

2. What are Cookies?

Cookies are small text files stored on your device (computer, mobile, tablet) when you visit a website or use an app. Cookies help the Website and Apps function effectively and provide you with a personalised experience. They also enable us to collect analytical data, improve our services, and ensure compliance with relevant laws, including the General Data Protection Regulation (GDPR).

3. Types of Cookies We Use

3.1. Essential Cookies

These cookies are necessary for the basic functionality of our Website and Apps. Without them, certain features like secure login, right-to-work checks, and data processing cannot function.

3.2. Analytical/Performance Cookies

These cookies help us understand how users interact with the Website and Apps, providing data on metrics such as page views, navigation paths, and usage patterns. The information is aggregated and anonymous, helping us improve user experience.

3.3. Functionality Cookies

These cookies remember your preferences and provide enhanced, more personalised features, such as recognising your login details when you return.

3.4. Targeting/Advertising Cookies

These cookies track your browsing habits to deliver targeted ads that are more relevant to you. They may also limit the number of times you see an advert and help measure the effectiveness of advertising campaigns.

3.5. Third-Party Cookies

Some cookies may be placed by third-party services (e.g., Google Analytics) to track the usage of our Website and Apps for analytics and advertising purposes. We ensure all third-party cookies comply with GDPR requirements.

4. Personal Data Collection and Use

The Website and Apps will collect and store Personal Data, such as:

Employer's email, organisation name, job position, candidate name, candidate email, candidate phone number, job type, and work hours.
Candidate's consent to process their Personal Data including passport, birth certificate, Biometric Residence Permit (BRP), Certificate of Sponsorship (COS), Asylum Registration Card (ARC), and cookie data required to complete Right to Work checks.

All personal data collected is stored securely and processed in accordance with the GDPR. By using the Website or Apps, you consent to the collection and processing of this data.

5. How We Use Cookies

Cookies enable us to:

Facilitate secure login and user verification for Employers and Candidates.
Ensure compliance with the "Employer’s Guide to Right to Work Checks" and support statutory right to work processes.
Improve site performance and user experience by analysing usage data.
Personalise content and tailor our services to meet your needs.
Provide secure and encrypted data transmissions in compliance with legal obligations.

6. Your Choices

You can control cookies through your browser settings. You have the option to:

Accept or decline all cookies.
Delete cookies that are already stored on your device.
Set browser preferences to alert you when cookies are being placed.

Please note that disabling certain cookies may impact the functionality of our Website and Apps, and you may not be able to access all features.

7. Retention of Data

Cookies will be stored on your device for different durations depending on their function. Session cookies are temporary and are deleted once you close your browser, while persistent cookies remain until manually deleted or expired. Personal Data collected via cookies will only be retained for the time necessary to fulfil legal obligations and for the duration required to complete Right to Work checks, after which it will be securely deleted.

8. Changes to This Policy

We reserve the right to modify this Cookies Policy from time to time to reflect changes in legislation or improvements in our services. Any changes will be posted on this page, and continued use of the Website and Apps after such changes signifies your acceptance of the revised policy.

9. Contact Us

If you have any questions about this Cookies Policy or how we use cookies, please contact us at:contact@righttoworkcheck.co.uk.